Defining Automatic Report Schedules

Select the Automatic report schedule tab to define automatic settings for your reports so they can be automatically generated when needed. These settings indicate:

•  The frequency: when the report should be generated (none, weekly, monthly, once)

•  The time period covered

•  The output process (display, print, etc.)

•  The output type (dBase, Sybase, CSV, PDF)

•  The destination (workstation)

•  The language and the file name

1 - From the Schedule mode drop-down list, select the frequency at which the report should be executed:

•  Select None if you want the report to be manually requested (see Report Request).

•  Select Weekly if you want a report every week. You have to check the day on which the report should be executed automatically.

•  Select Monthly if the report is needed once a month. You have to specify the day (ex. the second Friday of the month or the 15th day of the month) when the report will be executed automatically.

•  Select Once if you want the report to be executed automatically on a specified date.

2 - Select the Queue priority level. A report with a priority of 1 will be processed before a report with a priority of 99.

3 - In the Start report field, enter the time at which the system will start executing the report.

4 - Specify the Scheduling parameters.

NOTE: These settings are ignored when the report is requested manually by an operator.

•  Start this many days back: The report will start collecting events according to the number of days specified in this field. It is based on the present date.

•  Start at this time: Once you specify the amount of days, specify the starting time (i.e.: 7:00am). For example, if you enter 7:00, events that occurred at 6:00 will not be included in the report.

•  Stop this many days back: The report will include the specified number of days entered in this field. It is based on the present date.

•  Stop at this time: Once you specify the number of days, specify the ending time (i.e.:5:00 pm), that is, the day on which the system will stop collecting data; you may also specify the time at which it will stop. For example, if you enter 7:00 and an event occurred at 8:00, then this event will not be included. To target events that occurred during a specific time frame, you have to use the Specific time frame option.

NOTE: The start and end time are only used for the first day and last day, for example if you start collecting events on Monday at 8:00 and end on Friday at 17:00 all events between 8:00 Monday and 17:00 Friday will be included. The system does not use the start and end time for each day but for the whole period.

Specifying Additional Options for an Automatic Report

1 - Click the More button to add more settings to the automatic scheduled report. When you click the More button, the Automatic report output definition window appears.

2 - From the Database output type drop-down list, select the output format of the report. You may choose Sybase, Dbase IV, CSV, PDF, Excel, RTF or text formats.

3 - Select the output process from the Database output process drop-down.

NOTE: For details on the output type and the output process, refer to the table below. It gives a comparison of the different report formats.

The following table shows the difference between these database formats and their output file formats:

4 - You may check the Automatic file name (...) option. The default file name is YYY_MM_DD-HH_MM_SS.X, indicating the year_ month_ day-hours, minutes_second.file extension.

5 - Select the report language. Please refer to System Language Selection for more information about the available languages.

6 - Select a destination.